Working of Email Spam Filters
If
you are the one who works with emails on a daily basis, you are most
likely to be using a SPAM FILTER to ease the job of sifting through a
large number of spam emails every day.
Needless to say that spam filters do
make our job a lot simpler by automatically filtering out the spam
without which, it is almost impossible to manually filter the junk
emails that arrive in millions each day. However, it is often necessary
to have a basic knowledge of how spam filters actually work and on what basis they flag an email as spam.
How do Spam Filters Work?
There are different kinds of spam filters:Header Spam Filters:
Header spam filters work by examining
the header information of a particular email message to check if it
appears to have been forged. The header of every email contains
information which tells the origin of the email. ie: The incoming
email ID and usually the IP address (server address) of the sender. So,
spammers often forge the header to input a false sender ID and IP
address so as to make it difficult to trace them.
Thus, if an email is supposed to have a
forged header or if the same message is found to have been sent to
multiple recipients, it is most likely considered as a spam by many
filters. This method of spam filtering is often quite effective,
however, occasionally it may result in some of the requested
newsletters from being misdirected into the spam folders.
Content Spam Filters:
Content spam filter is one of the most
effective and widely used filter to combat spam emails. They use a
sophisticated algorithm with a set of pre-defined rules to determine
whether a given email is a spam. They work by scanning the entire
text/body of the email to search for specific words and patterns that
make them resemble a typical spam message. Most content spam filters
work based on the following criteria and check to see:
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If the message speaks a lot about money matter. Commonly suspected words include: lottery, discount, offer, bank account, money back guarantee etc.
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If the message contains adult terms like: viagra, pills, bed, drugs, hot and so on.
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If there is any sort of urgency. Most spam emails call for an urgency by using terms such as hurry, offer valid till etc.
-
If the message contains a single large image with little or no text, it is often considered as spam by many filters.
Each content spam filter may have its
own set of additional rules using which it evaluates each incoming
email. In most cases, content and header spam filters are combined
together to achieve higher level of accuracy.
Language Spam Filters:
Language spam filter is designed to
simply filter out any email that is not in the user’s native language.
Since spammers come from all parts of the world with different
languages, a language spam filter can help get rid of those annoying
emails that come in the languages that you cannot read!
User Defined Spam Filters:
User defined spam filters can be very
handy, however they need a considerable amount of time investment in
configuring and setting up a set the rules using which the filter works.
For example, the user can configure to
have all the emails from friends and company to reach the inbox,
newsletters to reach a secondary inbox and all those remaining to the
spam folder. Here the user must carefully examine the patterns of spam
emails that he receives from time to time and needs to set up the rules
accordingly. This filter when improperly configured can sometime lead to
false positives or false negatives.
Other Types of Spam Filters:
Popular webmail services like Gmail,
Yahoo and Hotmail combine both header and content spam filtering
techniques. In addition to this they also use their own algorithms to
combat spam.
For example, services like Gmail uses “optical text recognition”
to identify spammy text inside an image. Also, the users are provided
with an option to “Report Spam” whenever a spam
email accidentally reaches the inbox. With the user feedback, the filter
learns and becomes more powerful in carrying out the filtering process.
Advantages of Using BCC While Sending an Email
Almost
every user on the Internet sends and receives hundreds of emails on a
regular basis. However, only a handful of them know what is BCC and what
are the advantages of using BCC while sending an email.
If you are one such Internet user who is
unaware of what BCC is all about, then this is the post that you should
definitely read!
What is BCC?
BCC stands Blind Carbon Copy. It refers to the practice of sending an email to multiple recipients without disclosing the individual emails addresses.
While sending the same email/message to
multiple recipients, it is a common practice for most users to separate
the email addresses by using comma or semi-colon and insert all those
recipient addresses in the To: filed. When emails are
sent in this way, each receiver is able to see the complete list of all
the recipient email addresses to which the same message if being sent
to.
Unlike the To: field, the BCC: option on the other hand allows you to hide the recipients in email messages. In other words, when emails are sent using BCC:, the receiver will not be able to see the list of recipient email addresses. Thus, using BCC is a smart way to protect the privacy of the recipients.
Why should you use BCC?
Here are the reasons for using the BCC option:
Risk of Spammers: In order to avoid the risk of spammers, it is necessary that you encourage people/friends to use BCC:
while forwarding any message to you. This prevents your email address
from appearing in other person’s inbox thereby keeping yourself less
exposed to spammers.
While forwarding email messages, people
often do not bother to remove the list of previous recipients. As a
result, messages that are repeatedly sent to many recipients may contain
a long lists of email addresses. This makes it easy for the spammers to
collect and target those email IDs for spamming.
Protect the Privacy:
BCC provides an easy and simple option for protecting the privacy of
your recipients. Under many circumstances it is necessary for us to send
an email without letting the recipients know who else is receiving the
same message. Also, it is highly recommended that you use the BCC:
option while forwarding a joke or a funny email to a list of your
friends. If you are sending email on behalf of a business or
organization, it may be especially important to keep the list of
clients, members, or associates confidential. So, don’t forget to use BCC: option in those instances wherever privacy matters.
How to BCC an email message?
Most email clients provide the BCC: option under a few lines below the To: field. All you have to do is just enter the list of recipients in the BCC: field instead of entering the same in the To: field. You may leave the To: field blank or enter your own email address. Once you do this, just hit the Send button.
The moral is that you should use BCC: while sending bulk messages so as to protect the privacy of your recipients.
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